To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values—integrity, patient-centered, respect, accountability, and compassion—must guide what we do, as individuals and professionals, every day.
Performs a variety of routine to complex administrative support accounting functions that are part of a high-volume integrated supply chain management process by reviewing, researching identified discrepancies and processing requests for Accounts Payable (A/P) disbursements (purchase orders, invoices for services, and/or non-purchase order check requests) for assigned vendors and multiple companies within the organization. Utilizes integrated computer software application (Lawson), and may use electronic data interchange (EDI), to process requests for vouchers and checks, post payments and credits to vendor accounts, and produce associated reports. Leads the introduction of the Health Systems ImageNow optical scanning and workflow automation technology within the Accounts Payable department. Completes daily and periodic monitoring activities and analyses; effectively communicates and serves as a liaison between requisitioning departments, purchasing and receiving departments, third party clearing-house companies and/or vendors in response to inquiries, to trouble shoot problems and correct discrepancies, and to help ensure timely and accurate payments. All functions are performed in accordance with established departmental and organizational policies and procedures; however, Level 2 representative are expected to function more independently in handling more complex A/P functions. Effectively deals with high-volume complex vendors and/or vendors utilizing web-based EDI applications. Performs more difficult reconciliation utilizing electronic tools. Actively serves as a support and resource to peers, and often lead the introduction of technology changes within the AP department.
High school diploma or GED required; Associates or Bachelors degree in Accounting, Business or related field is preferred.
Minimum of 2 years accounts payable or similar invoice processing experience, or completion of a 4 year Bachelor's degree in a Finance or related major required. Experience using automated accounts payable systems (Lawson preferred), with demonstrated experience in electronic vendor statement reconciliation strongly preferred. At least one year in Level 1 role.
KNOWLEDGE OF: Superlative time management skills, superlative organizational skills, effective critical thinking skills combined with excellent interpersonal skills, effective verbal and listening communication skills. Excellent math skills, general accounting principles, and thorough understanding of the relationship between accounts payable and supply chain management Standard accounts payable policies, procedures and regulations; purchase order, invoices, and related accounts payable documentation . Intermediale Alpha-numeric keyboarding skills (50 wpm); Intermediate to advanced end-user skills using Window-based software applications (Microsoft Office - Word, Excel and Powerpoint preferred) to process data into database applications and to produce, format and generate reports. Intermediate to advanced end-user skills in Lawson A/P and Supply Chain management database application; and advanced understanding interfaces and procedures to follow for assigned vendor applications accessed through EDI. Skill in use of operating basic office equipment (e.g. copies, fax, calculator, multi-function telephone) Strong detail orientation with strong data review and processing skills; Record maintenance skills. Understand the supply chain process and A/P's role and integration into that process, and to influence the supply chain process to improve A/P's role and performance Independently analyze and solve complex A/P problems Multi-task and organize/manage tasks and activities on daily basis in a high-volume, fast-paced accounting environment. Function independently as a self-motivated achiever; but must also possess strong team working ability Understand and follow specific written and verbal instructions and procedures. Maintain confidentiality of records and information.