Yale New Haven Health System

  • SR ASSOCIATE POST AWARD MGMT

    Job Locations US-CT-New Haven
    Job ID
    66190
    Department
    CHS
    Category
    NON CLINICAL - ALL OTHER
    Position Type
    Full Time Benefits Eligible
    Scheduled Hours
    40
    Work Schedule
    DAYS
    Work Days
    MONDAY - FRIDAY
    Work Hours
    8:00 - 4:30
    Work Shift
    OCCASIONAL EVENINGS TO MEET GRANT DEADLINES
    Requisition ID
    2018-19680
  • Overview

    To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values—integrity, patient-centered, respect, accountability, and compassion—must guide what we do, as individuals and professionals, every day.

    The Sr Associate Post Award Management provides support to clinical and operational staff and administrators regarding the administration of grants at Yale New Haven Health (YNHH). This role is responsible for the review and processing of grants and incoming sub-awards to YNHH and is instrumental in providing clinical and departmental staff expert support and guidance regarding the interpretation of terms and conditions on awards. Negotiates terms and conditions as necessary, administers awards, and will keep abreast of changes in YNHH policy, federal regulations, and sponsor requirements, in order to be a valuable resource to YNHH.

    EEO/AA/Disability/Veteran

    Responsibilities

    • 1. Ensure YNHH grant policies, procedures, and processes are adhered to.
    • 2. Collaborate with pre-award Grant Coordinator to [provide professional support and assistance to clinical and administrators seeking external grants, contracts and other projects, submission requirements, regulatory compliance, pre and post award requirements, and YNHH, federal, and state regulations governing such awards.
    • 3. Responsible for the review process of terms and conditions of awards, negotiation as appropriate, and execution of grant agreements.
    • 4. Review and approve grant awards and project documents for their accuracy, appropriateness, and compliance with regulations/policy. Recognize and address those exceptions that require consultation with appropriate managerial staff, as appropriate.
    • 5. Keep abreast of laws, regulations, external and internal policies and procedures governing the administration of grants and contracts, and serve as a resource to YNHH staff.
    • 6. Utilize appropriate YNHH and grantor electronic systems to effectively manage awards, enter award data, and submit and/or report project activity.
    • 7. Abstract grant award and project information and maintain in YNHH systems.
    • 8. Review pre-award submissions to identify any potential post-award requirements.
    • 9. Serve as primary contact to sponsors and in consultation with the Principal Investigator (PI) and department staff as appropriate.
    • 10. Coordinate the filing of grantor required reports by the PI (financial, technical, progress) with the Grant Accounting Coordinator and in conjunction with other YNHH departments.
    • 11. Manage the operational aspect of project closeout.
    • 12. Monitor sub-recipients progress, reporting and activities.
    • 13. Provide information and/or recommendations that influence decisions regarding application, correspondence and/or financial matters related to sponsored program activities and research administration.
    • 14. Respond to information requests from grantors, which includes but is not limited to FOIA requests, revised budgets, additional supporting documentation or justification, etc.
    • 15. Responsible for all award administration communications to the grantor as it relates to grants.
    • 16. Responsible for the review and approval of appropriate prior approval requests such as, no cost extensions, effort reductions of key personnel, change in PI, change in scope of work, revised budgets and other interactions relevant to the grant or grant agreement as mandated by the sponsor.
    • 17. May perform other duties as assigned.

    Qualifications

    EDUCATION

     

    Bachelor's Degree in a related field.

     

    EXPERIENCE

     

    Minimum of three years of related experience or an equivalent combination of education and experience. Experience with healthcare post award grant management and requirements. Experience with use of enterprise resource systems for grant management and reporting highly desired.

     

    SPECIAL SKILLS

     

    Knowledge of federal, state and sponsor regulations and guidelines pertaining to grant and contract administration and extensive knowledge of grant and/or contract processes, procedures, and overall administration. Understanding of federal contract requirements (FAR). Excellent communication skills both written and verbal, with demonstrated organizational skills. Exceptional attention to detail, well-developed analytical and problem solving skills, and demonstrated superior customer service. Must be comfortable working with individuals of all levels of YNHH and in a professional and courteous manner Ability to work well under pressure without sacrificing accuracy or customer service, handle a complex portfolio of work in an intensive, multi-tasking environment, work effectively as part of a team, and willingness to devote additional time to eliminate backlog, and support colleagues. Working knowledge of federal regulations related to hospital grants, Uniform Guidance, OMB Circulars A-81, A-21, A-110, and A-133 Working knowledge of award management. Thorough working knowledge of PC-based tools including Microsoft Office Suite.

    *CB 

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