Yale New Haven Health System

  • SR ADMINISTRATIVE ASSISTANT

    Job Locations US-CT-New Haven
    Job ID
    65836
    Department
    TREASURY
    Category
    ADMIN/CLERICAL
    Position Type
    Full Time Benefits Eligible
    Scheduled Hours
    40
    Work Schedule
    DAYS
    Work Days
    MONDAY - FRIDAY
    Work Hours
    7:30 - 4:00, CAN BE FLEXIBLE
    Work Shift
    NONE
    Requisition ID
    2018-19395
  • Overview

    To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values—integrity, patient-centered, respect, accountability, and compassion—must guide what we do, as individuals and professionals, every day.

    This role provides administrative support to one or more individuals, one of whom is at the Vice President level. Works independently and efficiently to provide broad-scale, complex administrative and executive support for Vice President and the department.

    EEO/AA/Disability/Veteran

    Responsibilities

    • 1. Responsibilities include, but are not limited to, phone coverage, travel arrangements, compiling and maintaining confidential data and departmental record-keeping and filing systems.
    • 2. Proactively reviews the Executive's daily calendar, provides necessary materials and develops agendas as appropriate. Discusses and resolves calendar conflicts to assure an appropriate and efficient work schedule.
    • 3. Responsible for preparation of correspondence (to include written and electronic) and necessary documents for action, mailing or distribution as required to both internal/external constituencies.
    • 4. Develops relationships and serves as liaison between Executive and members from other Delivery Networks, Sr. Management team and the community.
    • 5. Additional clerical functions covering a wide range of departmental operations.
    • 6. Acts promptly to address concerns and triages requests and problems through the appropriate channels.
    • 7. Assists in the coordination and implementation of special events, meetings and training.
    • 8. 50% of time spent in relation to ownership of ongoing projects supporting the department and special projects as assigned.

    Qualifications

    EDUCATION


    High school diploma or GED required. Associates degree and/or some business course work at the college or technical level preferred.


    EXPERIENCE


    At least 5-7 years experience functioning in an administrative support role or a combination of experience and Bachelors' degree.


    SPECIAL SKILLS


    Excellent computer skills including Microsoft Office suite (especially Word, Excel, and PowerPoint), and well versed in Internet research and navigation.
    Exceptional customer service skills
    High level communication and interpersonal skills
    Ability to draft, and distribute high level communications to the department, delivery network, health system, and external entities.


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